Bookkeeping and Monthly Close

Accurate books every month, closed on a schedule, with a short note telling you what changed and what needs your attention.

Most owners do not need more reports. They need to trust the ones they already have. Monthly bookkeeping done properly means every bank and credit card account is reconciled, every transaction has a home, and the profit and loss statement and balance sheet agree with reality.

What is included

• Transaction categorization in QuickBooks Online using rules you approve
• Bank, credit card and loan reconciliations every month
• Accounts payable and accounts receivable tracking
• Payroll journal entries and clearing-account reconciliation
• Sales tax tracking and reconciliation where it applies
• Month-end close with profit and loss statement, balance sheet and cash flow statement
• A written summary of open questions, unusual items and anything needing your decision
• Multi-entity bookkeeping with intercompany balances kept in agreement

How it works

1. Review. I look at your current file, chart of accounts and open items, and tell you what I find.
2. Set the routine. We agree the close date, the reports you want and how questions will be handled.
3. Monthly cycle. I categorize, reconcile, close and report. You answer a short list of questions.
4. Document. Recurring entries and procedures are written down so the process is repeatable.

A good fit if

• You have 1 to 10 bank and card accounts and want them reconciled every month
• Your CPA asks for cleaner books at year end
• You run more than one company and need each set of books kept separately
• You want one person who knows your file, not a rotating team

Common questions

Which software do you work in?

QuickBooks Online is my main platform. I also work with QuickBooks Payroll, Gusto, ADP and A2X where they feed the books.

Do you need access to my bank?

No. I work from bank feeds inside QuickBooks Online and read-only statements. I do not need the ability to move money.

Do you file taxes?

No. I am not a CPA or tax preparer. I keep the books and prepare year-end schedules so your CPA can file accurately.

Related

If your books are behind, start with cleanup and catch-up bookkeeping. For forward-looking numbers, see reporting, budgeting and cash flow. Related reading: signs your QuickBooks Online file needs a cleanup.