Payroll Administration

Payroll prepared, checked and reconciled every period, so employees are paid correctly and the books agree with the payroll reports.

I have prepared weekly and biweekly payroll for US employers for several years, including home care agencies where hours come from visit records and vary every week. My role is the preparation, checking and bookkeeping around payroll. Your payroll provider continues to move the money and file the payroll tax forms.

What is included

• Collection and review of hours from timesheets, scheduling or visit-verification systems
• Pre-payroll checks for missing hours, duplicates, rate changes and unusual overtime
• Payroll entry and review in Gusto, ADP or QuickBooks Payroll
• Tracking of paid time off, reimbursements and deductions under your written policies
• Payroll journal entries and reconciliation of payroll liabilities to the books
• Wage and hours reports for owners, workers compensation audits and budgeting
• Written payroll procedures so the process does not depend on one person

How it works

1. Understand the pay rules. Pay rates, schedules, overtime practice and policies are documented first.
2. Build the checklist. Every pay period follows the same checks in the same order.
3. Prepare and review. I prepare the run and send you a summary to approve before it is submitted.
4. Reconcile. After each run, payroll reports are tied to the bank and the general ledger.

A good fit if

• Your hours come from more than one system and someone has to reconcile them
• You regularly issue corrections after payroll has run
• Payroll expense in your books never matches the payroll reports
• You want a second set of eyes before every submission

Common questions

Do you replace my payroll provider?

No. Gusto, ADP or QuickBooks Payroll still calculates taxes, pays employees and files returns. I manage the preparation, review and reconciliation around it.

Do you advise on wage and hour law?

No. I apply the pay rules you and your advisers set. Questions about overtime eligibility or classification belong with an employment attorney or your payroll provider.

What information do you need to start?

Only a description of your payroll at first. Please do not send employee records, tax IDs or bank details through the website.

Related

Payroll works best alongside monthly bookkeeping. Home care agencies may find this useful: a pre-payroll checklist for home care agencies.